VGP - Commercial & Administrative Coordinator

Project Manager – Commercial & Administrative Coordinator 

Location: Riga, Latvia

Are you a well-organized, proactive professional who enjoys keeping operations running smoothly while actively contributing to commercial success?

VGP, a leading pan-European developer, owner and manager of high-quality logistics and semi-industrial real estate, is looking for a motivated Commercial & Administrative Coordinator to join our team in the Baltics.

At VGP, we’re not only developing state-of-the-art business parks – we’re shaping a sustainable future. As a Belgian, family-owned, and stock-listed company, our culture is built on mutual trust, respect, and a commitment to excellence.

We at VGP are currently undertaking several exciting new projects in Latvia with planned development spanning the next several years. Furthermore, there are ambitious plans set for expansion into the Lithuanian market and re-entering the Estonian market in the near future.

Your responsibilities will include provision of

Commercial Support to help drive business success by supporting client interactions, documentation, and presentations;

Office Coordination to oversee operations and create a smooth, professional environment that supports the entire Baltic team.

We’re looking for a candidate who is eager to learn, solution-oriented, and ready to grow within the VGP culture. An experience in business or administrative support role, ideally with commercial responsibilities and fluent English are required.

You'll be working from our centrally located and modern office in Riga city center (near Central Train Station, Origo), in a dynamic, supportive environment where personal and professional growth is encouraged.

At VGP, we offer more than just a job – we offer a career path in a dynamic European real estate company.

Interested in Joining Us?

If you're excited about becoming part of a fast-growing international company with a strong local presence in the Baltics, we would love to hear from you.

More information about VGP, the vacant position and our value proposition here: link

We look forward to meeting our future colleague and welcoming you to the VGP family!

Your Responsibilities

📊 Commercial Support

To help drive business success by supporting client interactions, documentation, and presentations through:

1. Support to Commercial Manager: Provide day-to-day assistance to the Commercial Country Manager in all business development activities.
2. Offers & Presentations: Prepare professional Heads of Terms and presentation materials for prospective tenants.
3. Meeting Documentation: Draft concise meeting minutes and internal summaries.
4. Client Interaction: Communicate proactively with current and potential tenants, follow up on offers and inquiries.
5. Tenant Meetings: Join client meetings and represent VGP in a professional manner.
6. Visual Support: Assist in preparing property layouts and marketing visuals.
7. Regional Travel: Occasional travel within the Baltics to support commercial activities.
8. Planning & Reporting: Contribute to the weekly and monthly planning of commercial and marketing actions.

🏢 Office Coordination

To oversee operations and create a smooth, professional environment that supports the entire Baltic team:

1. Daily Operations: Oversee the smooth day-to-day running of our Riga office, ensuring an organized and welcoming environment.
2. Administrative Support: Assist colleagues across all three Baltic countries with general administrative tasks.
3. Supplier & Service Coordination: Manage relationships with office suppliers and service providers.
4. Inventory Management: Monitor and manage office supplies to ensure availability and functionality.
5. Visitor Support: Welcome and assist guests and partners at the office.
6. Ad-hoc Tasks: Support specific administrative needs as they arise.

Your Profile

We’re looking for a candidate who is eager to learn, solution-oriented, and ready to grow within the VGP culture:

1. Experience: A minimum of 2–3 years in a business or administrative support role, ideally with commercial responsibilities. Experience in real estate or an international business setting is a strong plus.
2. Languages: Fluent English (written and spoken) is required. Knowledge of other Baltic languages is a distinct advantage.
3. Organizational Skills: Exceptionally organized with strong attention to detail and the ability to prioritize tasks effectively.
4. Cultural Fit: You are humble, professional, collaborative, and bring a positive attitude with a touch of humor – someone who lives the "VGP family" spirit.
5. Growth-Oriented: Motivated to take on new challenges and responsibilities as the business grows.
6. Digital Skills: Proficient in Microsoft Office (Excel, PowerPoint, Outlook); confident in learning new tools and systems.
7. Communication: Strong interpersonal and written communication skills.
8. Initiative: Self-motivated, reliable, and resourceful – a true problem solver.

What We Offer

At VGP, we offer more than just a job – we offer a career path in a dynamic European real estate company:

1. Impactful Work: Contribute to the success of a company with strong values, entrepreneurial spirit, and a clear growth vision.
2. Modern Workspace: Enjoy working in a centrally located, modern and well-equipped office in Riga.
3. Team Culture: Be part of an inclusive, collaborative team culture with local and group-wide event.
4. Attractive Package: Remuneration starting from 1900 euro gros and benefits package, both reviewed annually in line with performance and inflation.
5. Health & Mobility Benefits: Health insurance, fitness allowance, and partial compensation for commuting (e.g., e-bike support).
6. Supportive Environment: Thrive in a friendly, transparent and respectful environment where your development is encouraged.
7. International and growth perspective: Successful performance in this role offers growth potential into commercial, operations, or project coordination roles within VGP's international structure.

About VGP

VGP is a pan-European owner, manager and developer of high-quality logistics and semi-industrial properties as well as a provider of renewable energy solutions that currently operates over 100 state-of-the-art business parks across prime locations in Europe.

The company has a fully integrated business model with extensive expertise and many years of experience along with the entire value chain and strong company culture that is built on mutual trust, respect, and a commitment to excellence.

VGP was founded in 1998 as a family-owned Belgian property developer in the Czech Republic and today comprises around 380 full-time employees in 18 European countries directly and through several 50:50 joint ventures.

In December 2024, the gross asset value of VGP, including the 100% joint ventures, amounted to € 7.8 billion and the company had a net asset value (EPRA NTA) of € 2.4 billion. VGP is listed on Euronext Brussels (ISIN: BE0003878957).