Legal Operations Specialist (m/f/d)

Your Tasks:

• Provide administrative and executive support to senior leaders in the Legal Department.

• Manage calendars, recurring meetings, agendas, minutes, and meeting materials.

• Facilitate virtual meetings and handle internal/external correspondence.

• Oversee contract and document workflows, including signature coordination and filing.

• Maintain electronic and physical records, repositories, SharePoint sites, and Teams folders.

• Support onboarding, training coordination, engagement activities, and communications.

• Manage travel, expenses, mail, courier shipments, facilities/IT queries, and event logistics.

• Draft, proofread, and prepare business correspondence and documentation.

• Contribute to process documentation and improvements within Legal Operations.

Your Profile:

• Several years of administrative experience; legal or law firm experience preferred.

• Strong organizational, time-management, and prioritization skills.

• High attention to detail, proactive mindset, and strong ownership of tasks.

• Excellent communication skills and ability to work with diverse stakeholders.

• Proficiency in MS Office, MS Teams, Zoom, and SharePoint.

• Ability to work effectively in international and multicultural environments.

• High discretion, confidentiality, and a service-oriented attitude.

• Tech-savvy and comfortable adopting new tools and digital processes.

• Fluent in English; good German skills strongly preferred.