Receptionist / Front Office Assistant (Part-Time, 24h/week) (m/f/d)

Working Schedule

• 24-hour contract
• 3 days per week
• 8 hours per day with a 1-hour break

Key Responsibilities

Reception & Front Office Services

• Welcome visitors and staff; issue badges and maintain visitor logs
• Prepare materials for new starters
• Manage incoming and outgoing mail (post and courier services)
• Organize parking facilities and taxi bookings
• Distribute internal documents and publications
• Perform general clerical tasks (filing, word processing, mailings, office equipment use)

Office Security & Health & Safety

• Support the client’s Security & Safety Concept
• Participate in emergency procedures, drills, and required training

General Services & Administration

• Monitor and replenish office supplies (stationery, consumables, etc.)
• Support procurement, storage, and distribution of supplies
• Report and follow up on complaints, repairs, and service requests with FM Support
• Attend weekly reception team meetings (Basel / Zürich)

Qualifications & Experience

Required

• Good general education
• Languages: English and German (additional languages are a plus)
• Strong computer skills: Outlook, Excel, PowerPoint, Word
• Previous experience in a reception, front desk, or hotel environment

Key Competencies

• Service-oriented mindset and strong teamwork skills
• Excellent communication and organizational abilities
• Ability to work accurately, independently, and efficiently
• Professional presentation, outgoing personality, and friendly manner
• Reliability, punctuality, and adherence to health & safety procedures
• Flexibility to meet the operational demands of the role