Legal Assistant (m/f/d)

start date: 14/10/2024
end date: 13/10/2025
workload: 100% in a 40 h/week
location: Basel (CH), with 4-5 days onsite
work model: Contracting

Your Responsibilities:

• Legal support to contracts – 3rd party and intercompany agreements for the companies Swiss Entities, including drafting, reviewing, proofreading as may be required
• Support on various legal documents such as e.g. CDAs, PoAs, UBO, confirmations and authorizations, certificates, protocols
• Maintains respective documentation including proper organization of files
• Dealing and reliable handling of notarization process
• Proof reading of legal documents
• Support and execution of special projects
• Manages the document flow with involved stakeholders and arrange for signature of documents
• Ensures contract lifecycle management and maintains the contract database inc. physical & digital archiving system
• Supports optimization of current processes and/or introduction of new or modified processes
• Maintains the overview of timelines and deliverables in all assigned projects
• Acts as a team member for legal projects
• Informs, communicates, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department

Your Profile:

• Paralegal Certificate or Commercial training (e.g. Swiss Association of Commercial Employees, business school) or equivalent (e.g. Swiss Matura plus business experience or Bachelor (preference Legal)
• Experience as “Paralegal” or „Administrative Specialist“ with paralegal experience or similar
• Basic legal training. (Paralegal course or acquired on the job)
• Excellent in English and German (Knowledge of other languages advantageous)
• Familiar with swiss legal terminology
• Excellent communication skills, with a focus on what matters and adjusts the form of communication depending on the stakeholders
• Great organizational skills by organizing own work, activities, and tasks as well as activities within the department/ team in an effective, transparent, and professional manner
• Pro-active and curious personalitly that seeks to improve things
• Reliable and loyal team-player