Office Manager

We are looking for a temporary assignment Management Assistant, for our Directors in the Netherlands. Are you up for a challenge, in a complex international and dynamic environment? Do you know how to set priorities, manage your stakeholders and add value as an assistant? So, this role is for you!

You’ll be providing efficient and excellent support and act with integrity and speed as the Assistant to our Integrated Business Services Director, BS HR Director and IT & Data Director. The role requires someone who can work independently in a fast-moving environment where priorities change frequently. You must be able to communicate in a friendly and open way, yet aware and able to set priorities and act accordingly. The role requires someone who can balance the needs and requirements of different stakeholders.

You will have multiple, often simultaneous tasks that will include managing several calendars containing internal and external meetings, all the administrative activities, workshops and events (like Townhall, etc.), (video) conferences and (last minute) travelling arrangements.

In a smooth and discrete way, you build relationships that are crucial for the success of the organization. As such, you carry out the role of ‘gatekeeper’, as well as the role of ‘gateway’.

As Management Assistant to 3 Directors within current organization set up, you'll be providing efficient and excellent support and act with integrity and speed. You will have multiple, often simultaneous, that will include managing calendars containing internal and external meetings, all the administrative activities, workshops and events (like Townhall, etc.), (video) conferences and (last minute) travelling arrangements.

In a smooth and discrete way, you build relationships that are crucial for the success of the organization. As such, you carry out the role of 'gatekeeper', as well as the role of 'gateway'.

More specific, your main responsibilities will be:

• Calendar management (manage multiple complex calendars)
• Travel management (book & support in travel of directors)
• Meetings and events coordination (Book rooms/locations, team meetings, workshops etc.)
• Purchasing process management (support in raising and tracking POs, vendors creation)
• Office management (e.g. digital filing etc.) Administration (support in expenses, holidays etc